OHIO TURNPIKE COMMISSION
Resolution Awarding Contract No. 53-10-01 and 53-10-02
WHEREAS, the Commission has duly advertised according to law for bids upon Contracts for the
reconstruction of the previously demolished Service Plazas, known as the Indian Meadow and Tiffin
River Service Plazas, located at Milepost 20.8 in Williams County, Ohio, designated as
Contract No.
53-10-01 and 53-10-02
; and
WHEREAS, the subject Service Plaza Reconstruction Project was divided into Bid Packages
representing five (5) trades: Site Work (Bid Package A), General Trades (Bid Package B),
HVAC/Mechanical (Bid Package C), Plumbing (Bid Package D), Electrical (Bid Package E), and bidders
were given the option to submit a “Combination Bid” for all of the aforementioned Packages to perform
all the work at both Service Plaza locations (Bid Package F); and
WHEREAS, the Contract Documents for the Project’s Site Work (Bid Package A) also requested
alternate bids for asphaltic concrete pavement (Pavement Alternate A) and/or roller compacted concrete
pavement (Pavement Alternate B); and
WHEREAS, expenditures for the award(s) to be made under Contract No. 53-10-01 and 53-10-02
will exceed $150,000.00, and, therefore, in accordance with Article V, Section 1.00 of the Commission’s
Code of Bylaws, Commission action is necessary for said Contract award(s); and
WHEREAS, on February 23, 2010, the Commission received bids from sixteen (16) bidders for
the performance of the various Prime Contracts (Bid Packages A through E), but no Combination Bids for
the Project were received; and
WHEREAS, the Director of Contracts Administration has advised the Commission that the
apparent low bidder for the Electrical Trades (Bid Package E), Vaughn Industries, LLC, timely requested
to withdraw its bid due to an unintentional clerical error that resulted in a major $418,500.00
mathematical error in the preparation of that company’s bid; and
WHEREAS, the Director of Contracts Administration further advises that the Vaughn Industries’
request appears to meet the requirements of Article 4 of the Instructions to Bidders for the Project as well
as Ohio Revised Code Section 9.31 governing bid withdrawals in that: 1)
the Vaughn Industries Bid was
substantially lower than the other bids received for Bid Package E, 2) the bid appears to have been made
in good faith,
and 3)
the request properly explains the error that caused the bid to be substantially lower,
and she has, therefore, recommended that the Commission approve the withdrawal request; and
WHEREAS, the remaining apparent low bids have been reviewed and analyzed by the
Commission’s Chief Engineer, whose report concerning such analysis is before the Commission; and
WHEREAS, the Chief Engineer advises that the following bids for the performance of Bid
Packages A, B, C, D and E under Contract No. 53-10-01 and 53-10-02 are all below the Engineer’s
estimate and have been determined to be the lowest responsive and responsible bids received:
Bid Package
Bidder
Amount
A - Site Work
Miller Brothers Construction Company, Inc.
$13,463,850.75
*
Archbold, Ohio
B - General Trades
Rudolph/Libbe, Inc.
9,990,000.00
Walbridge, Ohio
C - HVAC/Mechanical
L.R. Babcock Plumbing & Heating, Inc.
2,183,000.00
Napoleon, Ohio
D - Plumbing
L.R. Babcock Plumbing & Heating, Inc.
1,123,000.00
Napoleon, Ohio
E - Electrical
Romanoff Electric Company, LLC
3,018,789.00
Toledo, Ohio
_____________
Total Awards ………………………. $29,778,639.75
*
The Site Work Bid includes the award of Roller Compacted Concrete Pavement (Pavement Alternate B) for the Project
site, as set forth in the Contract Documents.
WHEREAS, the Commission has been advised by the Director of Contracts Administration that:
1) all bids for Contract No. 53-10-01 and 53-10-02 were solicited on the basis of the same terms and
conditions and the same specifications, 2) the low bids of the above-identified contractors for each Bid
Package under Contract No. 53-10-01 and 53-10-02 conform to the requirements of Ohio Revised Code
Sections 5537.07, 9.312, 153.50 and 153.54, and 3) a bid guaranty and performance bond of good and
sufficient surety has been submitted by each low bidder; and
WHEREAS, the Commission’s Executive Director has reviewed the reports of the Chief Engineer
and the Director of Contracts Administration and, predicated upon such analyses, has made his
recommendation to the Commission that it approve the withdrawal request of Vaughn Industries, LLC for
Bid Package E, and award Contract No. 53-10-01 and 53-10-02 Bid Package A with Pavement Alternate
B to Miller Brothers Construction Company, Inc., Bid Package B to Rudolph/Libbe, Inc., Bid Packages C
and D to L.R. Babcock Plumbing and Heating, Inc., and Bid Package E to Romanoff Electric Company,
LLC; and
WHEREAS, the Commission has duly considered such recommendations.
RESOLVED that the bid withdrawal request of Vaughn Industries, LLC for the Electrical Trades
Work (Bid Package E), is deemed to be in accordance with the requirements of Article 4 of the
Instructions to Bidders for Contract No. 53-10-01 and 53-10-02, as well as Ohio Revised Code Section
9.31, which govern bid withdrawals, and is hereby approved; and
FURTHER RESOLVED that the above-mentioned bids in the total amount of
$29,778,639.75
for
the performance of Bid Packages A, B, C, D and E under Contract No. 53-10-01 and 53-10-02 are, and
are by the Commission, determined to be the lowest responsive and responsible bids received, and are
accepted, and that the Chairperson and Executive Director, or either of them, hereby are authorized to: 1)
execute the Site Work Contract with
Miller Brothers Construction Company, Inc.
of
Archbold, Ohio
in the amount of
$13,463,850.75
, the General Trades Contract with
Rudolph/Libbe, Inc.
of
Walbridge,
Ohio
in the amount of
$9,990,000.00
, the Plumbing Contract and the HVAC/Mechanical Contract with
L.R. Babcock Plumbing and Heating
,
Inc.
of
Napoleon, Ohio
in the respective amounts of
$2,183,000.00
and
$1,123,000.00
, and the Electrical Contract with
Romanoff Electric Company, LLC
of
Toledo, Ohio
in the amount of
$3,018,789.00
, in the form heretofore prescribed by the Commission
pursuant to their respective bids, 2) direct the return to each of the bidders of their bid security, when
appropriate, and 3) take any and all action necessary or proper to carry out the terms of said bids and of
said Contracts; and
FURTHER RESOLVED that the Commission hereby authorizes the Executive Director and the
Chief Engineer to assign
dck north america, LLC
of
Large, Pennsylvania
to Contract No. 53-10-01
and 53-10-02 for the purpose of performing Construction Management Services over the Prime
Contractors, with such assignment in accordance with the Construction Management Services Agreement
specific to this Project between the Ohio Turnpike Commission and dck north america, LLC, as
previously authorized by the Commission on this date;
and
FURTHER RESOLVED that the Commission hereby authorizes the Executive Director and the
Chief Engineer to assign
Richard L. Bowen & Associates, Inc.
of
Cleveland, Ohio
(the Project
Architect) to Contract No. 53-10-01 and 53-10-02 for the purpose of performing Construction
Administration Services, with such assignment in accordance with the Architectural Engineering Design
Services Agreement specific to this Project between the Ohio Turnpike Commission and
Richard L.
Bowen & Associates, Inc., as previously authorized by Resolution 39-2007; and
FURTHER RESOLVED that the Commission hereby authorizes the Executive Director and the
Chief Engineer to assign
CT Consultants
of
Willoughby, Ohio
(the Project Site Design Consultant) to
Contract No. 53-10-01 and 53-10-02 for the purpose of performing Construction Administration Services
for the Site Work portion of the Project, with such assignment in accordance with the Site Engineering
Design Services Agreement specific to this Project between the Ohio Turnpike Commission and CT
Consultants, as previously authorized by Resolutions 10-2007 and 40-2007; and
FURTHER RESOLVED that the Commission hereby authorizes the Executive Director and the
Chief Engineer to assign
Hull & Associates
of
Toledo, Ohio
to Contract No. 53-10-01 and 53-10-02 for
the purpose of performing Professional Engineering Services associated with the environmental
remediation
portion of the Project, with such assignment in accordance with the Professional Engineering
NOW, THEREFORE, BE IT
Services Agreement specific to this Project between the Ohio Turnpike Commission and Hull &
Associates, as previously authorized by Resolutions 24-2006 and 4-2007; and
FURTHER RESOLVED that the Commission hereby authorizes the Executive Director and the
Chief Engineer to assign
Solar Testing Laboratories, Inc.
,
of
Brooklyn Heights,
Ohio
to Contract No.
53-10-01 and 53-10-02 for the purpose of performing Materials Testing and Inspection, with such
assignment in accordance with the 2009-2010 General Engineering Services Agreement between the Ohio
Turnpike Commission and Solar Testing Laboratories, Inc.; and
[FURTHER RESOLVED that Project No. 53-10-01 and 53-10-02 is designated a System
Project under the Commission’s 1994 Master Trust Agreement.]
(Resolution No. 10-2010 adopted March 22, 2010)