OHIO TURNPIKE COMMISSION
Resolution Concerning Award of Contracts for Sodium Chloride
(Rock Salt) Pursuant to Invitation No. 4115
WHEREAS, the Commission has advertised for bids for Invitation No. 4115 for furnishing to the
Commission its requirements for sodium chloride (rock salt) estimated at approximately 61,500 tons; and
WHEREAS, the expenditures of the Commission for rock salt under Invitation No. 4115 shall
exceed $150,000.00 and, in accordance with Article V, Section 1.00 of the Commission’s Code of
Bylaws, Commission action is necessary for the award of such Contracts; and
WHEREAS, three (3) bids were received in response to the Invitation, which included quotations
for rock salt, freight charges to designated Commission locations and any additional “conveyor system”
charges for stockpiling, if needed; and
WHEREAS, the Bidding Documents require that the Commission shall purchase a minimum of
75% of the estimated quantities set forth in the Bid Schedule and, because the severity of the snow and ice
season for 2009/2010 is unpredictable, the Bidding Documents also allow for the Commission to
purchase up to 130% of the estimated quantities bid for each designated delivery location; and
WHEREAS, the bids were reviewed and analyzed by the Maintenance Engineer, whose report
concerning such analysis is before the Commission; and
WHEREAS, the Maintenance Engineer states that the following companies submitted the lowest
responsive and responsible bids for the rock salt including freight:
Bid Amount based on 130% of Estimated
Conveyor
Items
Company
Estimated Quantities
Quantities Bid
Charges
Total
1, 2, 3, 4,
Morton Salt
$1,457,725.00
$1,895,042.50
$28,665.00
$1,923,707.50
13, 14 & 15
Chicago, Illinois
5, 6, 7, 8, 9,
Cargill, Inc. Deicing Technology $1,867,805.00
$2,428,146.50
$43,290.00
$2,471,436.50
10, 11 & 12
Business Unit, N. Olmsted, Ohio
Totals reflecting 130% of estimated
quantities bid, including freight ………………………………………………$4,323,189.00
The totals also reflect an estimated additional cost of conveying ………….……………………………….$71,955.00
20% of the maximum Contract quantity that may be delivered by the
Contractors utilizing a conveyor.
Grand Total …………………………………………………………………………..……………………………… ………………$4,395,144.00
WHEREAS, the Maintenance Engineer further reports that the bidders propose to furnish
materials and services in accordance with the Commission’s specifications, and he is, therefore,
recommending that the Commission proceed with the award of a Contract to Morton Salt for Items 1, 2, 3,
4, 13, 14 and 15, and the award of a Contract to Cargill Inc. for Items 5, 6, 7, 8, 9, 10, 11 and 12; and
WHEREAS, the Maintenance Engineer recommends an award to Morton Salt in the amount of
$1,923,707.50
, which amount reflects an additional $28,665.00, which is the estimated cost of conveying
20% of the maximum Contract quantity that may be delivered by the Contractor utilizing a conveyor; and
WHEREAS, the Maintenance Engineer further recommends an award to Cargill, Inc. in the
amount of
$2,471,436.50
, which amount reflects an additional $43,290.00, which is the estimated cost of
conveying 20% of the maximum Contract quantity that may be delivered by the Contractor utilizing a
conveyor; and
WHEREAS, should quantities of rock salt required for the 2009/2010 snow and ice season exceed
130% of the estimates for any Contract awarded, Commission approval will be requested for such
additional expenditures; and
WHEREAS, the Director of Contracts Administration has advised the Commission that both
bidders qualify for consideration under the Commission’s “Buy Ohio Bid Preference” policy; and
WHEREAS, the Director of Contracts Administration has further advised that all bids for
Invitation No. 4115 were solicited on the basis of the same terms, conditions and specifications, that the
bids of Morton Salt and Cargill, Inc. Deicing Technology Business Unit each conform to the requirements
of Ohio Revised Code Sections 5537.07 and 9.312, and that a bid guaranty and performance bond of good
and sufficient surety has been submitted by both bidders; and
WHEREAS, the Executive Director has reviewed the reports of both the Maintenance Engineer
and the Director of Contracts Administration and, predicated upon such analysis, has made his
recommendation that a Contract be awarded for the lowest responsive and responsible bids received for
Items 1, 2, 3, 4, 13, 14 and 15 to Morton Salt, and that a Contract be awarded for the lowest responsive
and responsible bids received for Items 5, 6, 7, 8, 9, 10, 11 and 12 to Cargill, Inc. Deicing Technology
Business Unit; and
WHEREAS, the Commission has duly considered such recommendations.
NOW, THEREFORE, BE IT
RESOLVED that the bids of the following companies:
Items
Company
Total Award
1, 2, 3, 4,
Morton Salt
$1,923,707.50
13, 14 & 15
Chicago, Illinois
5, 6, 7, 8, 9,
Cargill, Inc. Deicing Technology
$2,471,436.50
10, 11 & 12
Business Unit, N. Olmsted, Ohio
Grand Total of Awards ………………………… ……………….$4,395,144.000
for Invitation No. 4115 are, and are by the Commission deemed to be the lowest responsive and
responsible bids received and the Executive Director and the Director of Contracts Administration, or
either of them, is hereby authorized: 1) to execute a Contract with each successful bidder in the form
heretofore prescribed by the Commission pursuant to the aforesaid Invitation, which Contract awards
reflect 130% of estimated quantities bid for each individual delivery destination and any additional
conveyor charges; 2) to direct the return to the bidders of their bid securities at such time as the successful
bidders have each entered into a Contract; and 3) to take any and all action necessary to properly carry out
the terms of said Contracts.
(Resolution No. 17-2009 adopted May 18, 2009)