OHIO TURNPIKE COMMISSION
Resolution Awarding a Contract for the Purchase of
Nine Crew Cab Pick-up Trucks under Invitation No. 4150
WHEREAS, the Commission has advertised in accordance with law for bids in response
to Invitation No. 4150 for the furnishing to the Commission of nine, six-passenger 2010 or 2011
crew cab pick-up trucks with a minimum gross vehicle weight rating (“GVWR”) of 11,200
pounds; and
WHEREAS, Ohio Revised Code Section 125.832 grants “exclusive authority” to the
Ohio Department of Administrative Services (“ODAS”) “over the acquisition and management
of all motor vehicles [under 12,000 lb. GVWR] used by state agencies,” which pursuant to this
Code section includes the Ohio Turnpike Commission; and
WHEREAS, due to the fact that the specified crew cab pick-up truck is not available
under ODAS State Term Contract, ODAS has authorized the Commission to proceed with the
proposed purchase of the nine trucks via an OTC Bid Invitation; and
WHEREAS, expenditures for the Contract to be awarded under Invitation No. 4150 will
exceed $150,000, and, therefore, in accordance with Article V, Section 1.00 of the Commission’s
Code of Bylaws, Commission action is necessary for the award of said Contract; and
WHEREAS
,
the Commission received six bids in response to the Invitation, and said bids
were reviewed and analyzed by the Commission’s Maintenance Engineer, who has submitted a
report concerning said analysis; and
WHEREAS, the Maintenance Engineer reports that the apparent low bid was submitted
by
Montrose Ford
of
Akron, Ohio
, however, this bidder has proposed the Ford Model F350
W3A crew cab pick-up truck that does not comply with the minimum GVWR of 11,200 pounds,
and, therefore, this bid is not responsive and should be rejected; and
WHEREAS, the Maintenance Engineer further reports that the second low bid was
submitted by
Middletown Ford, Inc.
of
Middletown, Ohio
in the total amount of
$263,725.00
(nine 2011 Ford Model F350 Super Duty trucks at $28,875.00 each plus $3,850.00 for the
required vehicle manuals), and that the proposed crew cab model complies with the
Specifications and the total bid amount is below estimate; and
WHEREAS, after the new vehicles are placed into service, the Maintenance Engineer has
further recommended disposal through auction of nine crew cab pick-ups that have reached the
end of their useful life, in accordance with the Commission’s Property Disposal Policy; and
WHEREAS, the Commission has been advised by the Director of Contracts
Administration that bids for Invitation No. 4150 were solicited on the basis of the same terms
and conditions and the same specifications, that the lowest responsive and responsible bid of
Middletown Ford qualifies for consideration under the Commission’s “Domestic and Ohio
Preference” Policy and conforms to the requirements of Ohio Revised Code Section 5537.07 and
Section 9.312, and that a bid guaranty with good and sufficient surety has been submitted by the
aforementioned bidder; and
WHEREAS, the Commission’s Executive Director has reviewed the reports of the
Maintenance Engineer and the Director of Contracts Administration and, predicated upon such
analysis, has made his recommendation to the Commission to award the Contract for Invitation
No. 4150 to the lowest responsive and responsible bidder, Middletown Ford; and
WHEREAS, the Commission has duly considered such recommendations.
NOW, THEREFORE, BE IT
RESOLVED that the bid of
Montrose Ford
of
Akron, Ohio
is deemed not responsive
and is rejected; and
FURTHER RESOLVED that the bid of
Middletown Ford
of
Middletown, Ohio,
in the
total amount of
$263,725.00
for Invitation No. 4150
for furnishing nine, 2011 Ford Model F350
Super Duty crew cab pick-up trucks with manuals is, and is by the Commission, determined to
be the lowest responsive and responsible bid received, and is accepted; and
FURTHER RESOLVED that the Executive Director and the Director of Contracts
Administration, or either of them, hereby is authorized: 1) to execute a Contract with the
successful bidder in the form heretofore prescribed by the Commission pursuant to the aforesaid
bids; 2) to direct the return to each of the bidders of their bid security, when appropriate; and 3)
to take any and all action necessary or proper to carry out the terms of said Contract; and
FURTHER RESOLVED that the Commission’s Executive Director and Purchasing
Manager are authorized to proceed with the disposal of the nine crew cab pick-up trucks
identified for replacement by the Commission’s Maintenance Engineer in accordance with the
Commission’s Property Disposal Policy.
(Resolution No. 47-2010 adopted November 15, 2010)