OHIO TURNPIKE COMMISSION
Resolution Awarding a Contract for the Purchase of
Twenty Truck Cab and Chassis and Furnishing and Installing Twenty Dump
Bodies, Wing Plows, Central Hydraulic and Lighting Systems and Twenty
Front Reversible and Coning Plows under Invitation No. 4152
WHEREAS, the Commission has advertised in accordance with law for bids in response
to Invitation No. 4152 for the furnishing to the Commission of twenty truck cab and chassis,
48,000 lb. minimum GVWR (
Group I
); and furnishing and installing twenty dump bodies, wing
plows, central hydraulic and lighting systems (
Group II
); and twenty front reversible and coning
plows (
Group III
); and
WHEREAS, expenditures for the Contracts to be awarded under Invitation No. 4152 will
exceed $150,000, and, therefore, in accordance with Article V, Section 1.00 of the Commission’s
Code of Bylaws, Commission action is necessary for the award of said Contracts; and
WHEREAS,
on December 2, 2010, the Commission received eight bids in response to
the Invitation, and said bids were reviewed and analyzed by the Commission’s Maintenance
Engineer, who has submitted a report concerning said analysis; and
WHEREAS, said bids were reviewed and analyzed by the Commission’s Maintenance
Engineer who has reported that the apparent low bid for the
Group I
truck cab and chassis was
submitted by Power City International of Cleveland, Ohio, however, this bidder has taken
exception to the Commission’s delivery requirements, and has proposed an engine that is not
compliant with the Bid Specifications, therefore, this bid is not responsive and must be rejected;
and
WHEREAS, the Maintenance Engineer
further reports that the second low bid was submitted
by
Cleveland Peterbilt
of
Brooklyn,
Ohio
and that this bidder proposes to furnish a 2012 Peterbilt
Model 348 cab and chassis in accordance with the Commission’s Specifications; and
WHEREAS, the Maintenance Engineer has recommended award of the Contract for
Group I
to the lowest responsive and responsible bidder, Cleveland Peterbilt in the amount of
$1,803,980.00 (twenty at $90,199.00 each);
and
WHEREAS, the Commission’s Maintenance Engineer has reported that the apparent low
bid for the
Group II
dump bodies, wing plows, central hydraulic and lighting systems and the
Group III
front reversible and coning plows
was submitted in the form of a Combination Bid for
both Groups by
Concord Road Equipment
Mfg., Inc.
of
Painesville, Ohio
and that this bidder
proposes to furnish equipment and installation services in accordance with the Commission’s
Specifications; and
WHEREAS, the Maintenance Engineer has recommended award of the Contract for
Group II
and
Group III
to the lowest responsive and responsible bidder, Concord Road
Equipment., in the amount of
$1,846,634.80
(
twenty dump bodies, wing plows, central
hydraulic and lighting systems, and
twenty front reversible and coning plows at
$92,331.74 per
unit
); and
WHEREAS, after the new vehicles are placed into service, the Maintenance Engineer has
further recommended that the existing vehicles identified for replacement be disposed of in
accordance with the Commission’s Property Disposal Policy; and
WHEREAS, the Commission has been advised by the Director of Contracts
Administration that bids for Invitation No. 4152 were solicited on the basis of the same terms
and conditions and the same specifications, that the lowest responsive and responsible bids of
Cleveland Peterbilt and Concord Road Equipment conform to the requirements of Ohio Revised
Code Section 5537.07 and Section 9.312, that a bid guaranty with good and sufficient surety has
been submitted by the aforementioned bidders, and that each of the bidders qualify for
consideration under the Commission’s “Domestic and Ohio Preference” Policy; and
WHEREAS, the Commission’s Executive Director has reviewed the reports of the
Maintenance Engineer and the Director of Contracts Administration and, predicated upon such
analysis, has made his recommendation to the Commission to award the Contracts for Invitation
No. 4152 to Cleveland Peterbilt for Group I, and Concord Road Equipment for both Groups II
and III; and
WHEREAS, the Commission has duly considered such recommendations.
NOW, THEREFORE, BE IT
RESOLVED that the bid of
Power City International
Trucks
of
Cleveland,
Ohio
is
deemed not responsive and is rejected; and
RESOLVED that the bids of
Cleveland Peterbilt
of
Brooklyn, Ohio
in the total amount
of
$1,803,980.00
for
Group I
(for furnishing twenty truck cab and chassis), and
Concord Road
Equipment
Mfg., Inc.
of
Painesville, Ohio
in the total amount of
$1,846,634.80
for
Group II
and
Group III
(for furnishing twenty dump bodies, wing plows, central hydraulic and lighting
systems, and twenty front reversible and coning plows), all under Invitation No. 4152, are, and
are by the Commission, determined to be the lowest responsive and responsible bids received,
and are accepted, and the Executive Director and the Director of Contracts Administration, or
either of them, hereby is authorized to: 1) execute a Contract with the successful bidders in the
form heretofore prescribed by the Commission pursuant to the aforesaid bids, 2) direct the return
to the bidders of their bid security when appropriate, and 3) take any and all action necessary or
proper to carry out the terms of said Contracts.
FURTHER RESOLVED that the Commission’s Executive Director and Purchasing
Manager are authorized to proceed with the disposal of the existing vehicles identified for
replacement in accordance with the Commission’s Property Disposal Policy.
(Resolution No. 51-2010 adopted December 20, 2010)