OHIO TURNPIKE COMMISSION
Resolution Awarding Contract
for Currency and Coin Pickup and Delivery Services
WHEREAS, on January 25, 2010, the Commission issued its Request for Proposals
(“RFP”) for Currency and Coin Pickup and Delivery Services at its thirty-one (31) toll plaza
locations, six (6) days per week, fifty-two (52) weeks per year, excluding bank holidays, for a
Contract term commencing April 1, 2010 for a period of two (2) years, with one (1) possible two
(2) year renewal term; and
WHEREAS, expenditures for the Contract to be awarded will exceed $150,000.00, and,
therefore, in accordance with Article V, Section 1.00 of the Commission’s Code of Bylaws,
Commission action is necessary for the award of said Contract; and
WHEREAS, the Commission’s RFP was advertised in four (4) newspapers of general
circulation in major cities along the Ohio Turnpike and
The Daily Reporter
, and copies of the
RFP were mailed to twelve (12) companies identified as participants in the armored car industry;
and
WHEREAS, Proposals were duly opened on February 18, 2010, with two (2) companies
timely presenting Proposals to furnish the above-mentioned services for the Commission; and
WHEREAS, an Evaluation Team consisting of the Commission’s Director of Toll
Operations, the Accounting Manager, and the Senior Internal Auditor reviewed the Proposals
submitted and awarded Technical Scores to each, after which Price Proposals submitted by both
respondents were unsealed and scored by the Purchasing Manager; and
WHEREAS, as a result of this process, the Evaluation Team has recommended that the
Contract be awarded to
Brink’s U.S., (a Division of Brink’s, Incorporated)
of
Cleveland,
Ohio
, which submitted the following Price Proposal:
First Term:
First-year
Second-year
Total
$422,975.16
$431,400.96
$854,376.12
Second Term:
Third-year
Fourth-year
Total
$442,167.26 $451,061.16 $893,228.42
(Based on an estimated 302 pickup and delivery days each year, which consists of pickups and
deliveries six (6) days per week Monday through Saturday, fifty-two (52) weeks per year,
excluding ten (10) Bank Holidays recognized by the Federal Reserve.)
WHEREAS, the Director of Contracts Administration advises that: 1) the Proposals in
response to the Commission’s RFP were solicited on the basis of the same terms and conditions
and the same specifications, 2) due and full consideration has been given to the Proposals
received, the respondents’ qualifications and their abilities to perform the required services, and
3) Brink’s U.S. has provided a proposal guaranty and evidence of its ability to provide the
required performance bond and insurance as set forth in the RFP; and
WHEREAS, the Executive Director has reviewed the Evaluation Team’s and the Director
of Contracts Administration’s written recommendations and, predicated on their analysis,
concurs that the Contract for Currency and Coin Pickup and Delivery Services be awarded to
Brink’s U.S; and
WHEREAS, the Commission has duly considered such recommendations.
NOW, THEREFORE, BE IT
RESOLVED that the Proposal submitted by
Brink’s U.S.
of
Cleveland, Ohio
in the
amounts of:
First Term:
First-year
Second-year
Total
$422,975.16
$431,400.96
$854,376.12
Second Term:
Third-year
Fourth-year
Total
$442,167.26 $451,061.16 $893,228.42
is, and is by the Commission determined to be, the
best
of the Proposals received in response to
the Commission’s Request for Proposals for Currency and Coin Pickup and Delivery Services,
and is accepted; and
FURTHER RESOLVED that the Executive Director and Director of Contracts
Administration hereby are authorized to execute a Contract with Brink’s U.S. for a two (2) year
term
commencing
April
1, 2010,
with an option to extend the Contract for one (1) additional two
(2) year term predicated upon a favorable performance evaluation from the Director of Toll
Operations,
and further authorizes them to take any and all action necessary or proper to carry
out the terms of said Proposal and said Contract; and
FURTHER RESOLVED that the Commission directs the return of the proposal guaranty
provided by all RFP respondents with their Proposals as soon as said Contract with Brink’s U.S.
is executed.
(Resolution No. 6-2010
adopted March 22, 2010)